Procedures & Code of Conduct

Barnswood Scout Camp Site
User Procedures and Code of Conduct

Vision for Barnswood Camp site (from the constitution)
To maximise the use of the site as a centre of excellence where young people enjoy outdoor activities, camping and residential experiences in a safe and caring environment to ensure habitats and wildlife are protected and ancient forest is managed and SSSI site is preserved and where the Scout Law is the law of the camp.

Booking Procedure

  • Check availability for the dates you wish to camp by contacting the booking officer and book provisionally with Jeanette Wood  on 0752 196 3557
  • Send deposit and completed booking form to booking officer within 3 weeks of provisional booking. Otherwise your provisional booking will be cancelled.
  • You can book use of the low ropes course, the pioneering poles or dome, and this is advised. (Note that in the event of bad weather priority of use of the dome will be given to the green field campers over those in buildings).

Before booking please note that

The following are not allowed on Barnswood unless notified in advance to the booking officer, who will notify you if they can not be brought on that occasion;
1..guns, air rifles, archery equipment or anything that fires projectiles
2..personal penknives, sheath knives or knives with locking blades
3..therapy dogs

The following are not allowed at any time;
1..alcohol or recreational drugs

2.. pets of any sort

To use the low ropes course you will need to sign a form available from the duty warden and follow the rules contained.
To use the on-site Tuck shop, your children must be accompanied by a leader.

Arrival and Departure Procedure

On Arrival

  • NA permit holder must register with the duty warden (either at the lodge or the main car park) before group comes on site
  • Collect your car passes (Passes are allocated for each site based on available parking spaces. These allow a limited number of vehicles to be driven on the tracks and parked in the car park associated with each site).
  • Collect your building’s contents checklist
  • Check your building and camp site, and report anything wrong before setting up
  • Only adults with a Scout DBS are permitted past the entrance gate, so it is recommended that leaders meet their young people in the car park and escort any parents not known to have a current DBS to and from the site.

Before you Depart

  • Pay all fees due (by cash or cheque) and collect your deposit (less any deductions)
  • Return emptied altar fires and half barrels to warden
  • Return all equipment that has been borrowed (e.g. pioneering poles)
  • Pay all fees due (by cash or cheque) and collect your deposit (less any deductions)
  • Tidy site and buildings
  • Do a litter sweep of your areas – leave nothing but your thanks
  • Check your building contents list and report anything missing to the duty warden
  • Bag all rubbish and put in appropriate bin in main car park
  • You must have your site or building checked by a warden before you leave
    ………………You must vacate buildings by 4.00 p.m.
    ……………….You must leave your site by 5.00 p.m.
  • The traffic rules are the same as for arrival
  • All young people must have left Barnswood before the last leader leaves

Code of Conduct

Vehicles (including trailers)

Only vehicles displaying a pass are allowed on the tracks or in the site carparks
Passes may be transferred between vehicles only once both vehicles are in the main car park.
Vehicles may only be parked in authorised car parks
Vehicles must not exceed to the site speed limit (10 m.p.h.)
Vehicles must have hazard warning lights activated whilst driving on site
There is a one way system on site which must be observed
There is no vehicle movement on site between 10.00 p.m. on Friday and 3.00 p.m. on Sunday. If, due to an emergency between these times, a vehicle must move on/off site contact the duty warden and they will escort your vehicle. (Beaver) Leaders arriving/leaving between these times, who need to bring a vehicle on site, must contact the Wardens for a pass and authorisation.
Trailers may only be taken onto authorised car parks and require their own permit.
Trailers may be taken onto sites manually

Fires and firewood

A camp fire circle is available (where fire can be on the hard standing)
There is plenty of dead wood for fires on the ground, no standing trees may be cut or damaged
As the ground is peat, which is combustible, all fires must be an altar fire or half barrel a minimum of 12” off the ground
Altar fires, barrels and stands can be obtained from the duty warden and must be returned
Any un-burnt litter must be removed from the ashes and put with the relevant rubbish
Fires must be totally extinguished (with water if necessary) and emptied off your camp site

During your stay

Drinking water is available from stand pipes,
Water is a scarce resource and washing up and water fights are not permitted by the stand pipes
Help us to look after the environment by not dropping litter, and picking up any that others have dropped
All campers are to be silent between 11 p.m. and 7 a.m.
Any climbing of trees must be supervised and risk assessed
Stay within your own camp area or common areas, other groups camping sites are out of bounds
The boundary wall and adjacent fields are out of bounds
You are responsible for your group’s safety, first aid and summoning medical assistance
Please help to keep the toilet blocks clean, and report any problems to the duty warden
Smoking is not permitted in any building or shelter.
Fully extinguished butts are to be put in a bin, not dropped on the ground.
Any radios/musical equipment etc. must not be audible beyond your site
We value our wildlife, please do not disturb them, you may not snare or trap wildlife
In addition to your own standard procedures, wardens must be told of any accidents (if a 999 call is made tell them immediately so they can prepare for the arrival of the emergency services)

Please note that

All valuables brought on site are at the owners own risk
Any damage to buildings, sites or equipment will be charged for

Individuals or groups not complying with the code of conduct or arrival/departure procedures may be required to leave the site or be refused future bookings.

The above procedures have been developed over a period of time and have been approved by the section leaders’ meetings in the District and by the Barnswood management Committee. Some have arisen from unfortunate incidents, others are there to enforce POR and our duty of care to all who camp at Barnswood and others to preserve the environment and facilities for future generations.

Finally, the wardens are unpaid volunteers giving up their time to provide this facility. Please respect them as they administer these procedures and if you have complaints send them to the District Commissioner at dc@mcscouts.org.uk .